The SAP license audit is one of the processes that a company can use to determine whether it is using the right versions of SAP software. The process starts by determining which versions are currently in use in a company. The next step is to assess whether the usage of the software is cost neutral or not. If the answer is no, then the company will need to implement a document-based model. This approach can result in lower costs and better efficiency.
An audit can begin by identifying users who have never logged in or have not been active in the system for more than 180 days. Then, the auditer can down load these users from the system. If they are not actively using the system, their SAP User roles should be disabled and reapproves should be required. If a user does not log in for a period of time, they should be identified with the help of transaction SUIM and assigned a new role.
The next step is to perform an SAP license to satisfy the audit process which will involve conducting a comprehensive inventory of the installed systems.
You should first review your SAP license contract to determine the number of users in your organization. This can be done by reviewing the system landscape, which includes all SAP applications and any non-SAP systems. If you are using the software for development purposes, you should review the installation of any third-party applications that are used on the same system.
Once you have completed the SAP license audit, you can proceed with the license renewal process. This involves creating an agreement with the vendor. The next step is to prepare for the SAP licensing process. The auditor will send you a Measurement Request Email. You will need to respond to this email within the deadline. This email will ask for the measurements of your SAP installations. Then, you will need to collect these measurements. If you do not have a tool for capturing these data, you should contact an external source.
You should also review your automated user provisioning metrics as it is the most important step in your license audit. While there are many benefits to an audit, it is not always the best method. If you are using the wrong versions of SAP software, it can result in serious problems. Your licensing team will be responsible for ensuring that your implementation is compliant. It should also make sure that you have the correct version of SAP. The best way to do this is by utilizing a licensed version of your application.
Once you have the license audit, it is time to evaluate the data. The SAP licensing compliance manager will then evaluate the data. After this, they will send you an email confirming the audit results. If you fail the audit, you will need to submit additional audit documents. In addition, the SAP license compliance manager will also need to review additional data sources. It is essential that you have a good understanding of the SAP licensing process in order to avoid problems with it.
Check out this post for more details related to this article: https://en.wikipedia.org/wiki/Systems_Applications_Products_audit.